Privacy Policy
Portawebia
Portawebia is committed to protecting the privacy and security of its users. This privacy policy describes what personal data we collect, how it is used, and what measures we take to protect it.
Data We Collect
We collect and process the following personal data depending on how you interact with us:
a) Data You Provide Manually
When you use our "Contact Us" or "Send a Message" forms on our website or other channels, we may collect:
Name
Email address
Service or question related to your inquiry
Any additional information you provide in your message
b) Automatically Collected Data (via Bot)
Our bot may collect business and contact information from company websites if the websites allow automated data collection (e.g., robots.txt rules). We collect:
Company names
Addresses (physical or registered business addresses)
Year of establishment (if available)
Industries (e.g., technology, retail)
Contact details, such as email addresses (e.g., [email protected], [email protected]), names, phone numbers, which are publicly available on company websites
c) Technical Data
Our website or bot may collect technical data, such as IP addresses, cookies, or usage logs, to improve our services.
Purpose of Data Use
Data collected through forms is used solely to respond to your inquiries, feedback, requests, or to send text messages, notifications, and occasional marketing communications.
Data Security
Third Parties: We do not sell, trade, or transfer your personal data to third parties without your consent, except:
When necessary to provide our services (e.g., for storing and sharing data with our clients on the Portawebia platform).
When required by law (e.g., requests from authorities).
To protect our rights, property, or safety.
International Transfers: If we process data outside the EU (e.g., in the United States), we ensure that transfers comply with GDPR (e.g., EU-US Data Protection Framework or standard contractual clauses).
Service Providers:: We use service providers (e.g., cloud services, analytics) to process your data securely. These parties act only on our instructions and comply with GDPR.
Third-Party Data Disclosure
We retain your personal data only as long as necessary for the purposes for which it was collected or as required by law. For example:
Data provided via forms is deleted after 12 months unless you request otherwise.
Data collected by the bot (e.g., company contact details) is retained for up to 4 years unless you are our client and need it longer.
You can request the deletion of your data at any time.
Your Rights
You have the following rights regarding your personal data (you can exercise these by contacting [email protected]):
Right of Access: You can request a copy of your personal data.
Right to Rectification: You can request correction of inaccurate or incomplete data.
Right to Erasure (“right to be forgotten”): You can request deletion of your data, except where law requires retention.
Right to Restriction: You can request restriction of data processing in certain situations.
Right to Object: You can object to data processing based on our legitimate interests.
Right to Data Portability: You can request transfer of your data to another controller.
Right to Withdraw Consent: If processing is based on your consent (e.g., marketing communications), you can withdraw it at any time.
If you believe your rights have been violated, you can file a complaint with your local data protection authority (e.g., in Finland, Data Protection Ombudsman, www.tietosuoja.fi).
Cookies
Our website may use cookies to enhance your user experience. Cookies are small files stored on your device. You can disable cookies in your browser settings, but this may affect site functionality. More information about cookies is in our cookie policy.
We take reasonable measures to protect the confidentiality and security of your personal data, such as:
Encryption during data transmission and storage.
Restricted access to data only to authorized personnel.
Regular security audits.
Please note that no method of internet transmission or electronic storage is 100% secure. While we strive to use commercially acceptable means, we cannot guarantee absolute security.
Bot Data Collection and Transparency
Our bot collects business and contact information automatically from company websites if:
The website’s robots.txt rules allow automated data collection.
The data is publicly available (e.g., on a “Contact” page) and does not violate the website’s terms of use.
We collect only business-level contact information (e.g., [email protected]).
When collecting data for B2B purposes, we ensure it is publicly available and use it solely for our clients’ lead generation and marketing needs via the Portawebia platform. Our bot uses the identifier "PortawebiaBot/1.0 ([email protected])". You can request that our bot does not collect your data by contacting [email protected].
Changes to This Privacy Policy
We reserve the right to update this privacy policy at any time. Changes take effect immediately upon publication of the updated version on our website. We recommend reviewing the policy regularly.
Contact Us
If you have questions, concerns, or requests regarding our privacy policy or your personal data, please contact us:
Email: [email protected]
Phone: +358 41 3124476
Address: Tampere Suomi
You can also contact your local data protection authority if you believe your rights have been violated.
Last Updated: 24/2/2025
